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University Center Survey Procedure

University Center Survey Procedure

The University Center Survey is completed once each semester. It includes five required parts based on students located in the University Center region. All data is pulled from the University Center Informer5 Dataset. This guide explains how to retrieve, filter, and export the data for each survey section.

Overview of the Five Survey Parts

  1. Student Info

    All student course enrollments for the selected semester that meet University Center criteria.

  2. Unduplicated Students

    A list of unique students based on Student Info.

  3. Unduplicated Courses

    A list of unique courses based on Student Info.

  4. Completion Info

    Students who graduated during the selected semester.

  5. Student Retention

    A list of students used for year-to-year retention and term-to-term persistence calculations.

1. Student Info

The Dataset is setup to display the fields in the correct order for the Student Info part.

Steps

  1. Open the University Center dataset in Informer5.

  2. Create a filter on the Semester field:

    • Semester Filter (examples):

      • 24/S1 = FA2025

      • 24/S2 = SP2024

      • 24/S3 = SU2025

  3. Export the filtered results as a CSV file.

  4. Copy and paste the exported data into the corresponding section of the University Center Survey form.

2. Unduplicated Students

 

The Unduplicated Student data can be exported using the “Unduplicated Students” Pivot Table.

Steps

  1. Navigate to the Visuals section of the dataset.

  2. Open the Unduplicated Students pivot table.

  3. Apply the same “Semester” filter used in Student Info

  4. Export the pivot table as a CSV file.

  5. Insert the data into the appropriate section of the survey.

3. Unduplicated Courses

The Unduplicated Course data can be exported using the “Unduplicated Courses” Pivot Table.

Steps

  1. Go to the Visuals section.

  2. Open the Unduplicated Courses pivot table.

  3. Apply the same “Semester” filter used in Student Info

  4. Export the pivot table as a CSV file and copy it into the survey.

4. Completion Info

The Completion Info data can be exported using the “Completion Info” Pivot Table.

Steps

  1. Open the Completion Info pivot table in the Visuals section.

  2. Apply a filter (note difference from previous parts)

    • Academic Credentials Term = {selected term}

  3. Export the results as a CSV file.

  4. Add the data to the Completion section of the survey.

5. Student Retention

The Student Retention is calculated using the “Student Retention” pivot table.

Required Filter Setup

Use the Student Retention filter and update the two semesters each time:

Steps

  1. Open the Student Retention pivot table.

  2. Apply the Student Retention filter.

  3. Update both semester fields based on the current term.

    1. Year-to-year retention:

      Use the semester one year prior.

      • Example: FA2025 → FA2024

    2. Term-to-term persistence:

      Use the previous full term.

      • Example: FA2025 → SP2024

  4. Export the pivot table as a CSV file.

  5. Add the exported results to the survey form.