Cataloging Macros Cheat Sheet

A copy of this document can be found here: Q:\Tech services\MacroExpress\AJM - Macro Documents

Cataloging Shortcuts and Macros:

Command	Result	Notes
<CTRL> M	Display line item in Acquisitions.
<CTRL> X	Cut highlighted text to clipboard
<CTRL> C	Copy highlighted text to clipboard
<CTRL> V	Paste text from clipboard
<CTRL> P	Print	Only for Bib, MFHD, and Authority Records
<CTRL> U	Insert URL from open browser
<CTRL> N	Get call number from Bib record
<CTRL> K	Verify hypertext link in open record
<CTRL> E	Special character entry	Input from list
<CTRL> D	Special character entry	Input from keyboard
<CTRL> L	Show holding location	Only when viewing MFHD
<CTRL> F4	Close the active window
<CTRL> Q	Save and close the record
<CTRL> B	Save the record to the database
F1	Open cataloging Help screen.
F2	Show MARC values
F3	Insert field before (above)
F4	Insert field after (below)	Also, in item record with barcode highlighted, can prompt for new barcode.
F9	Inserts blank subfield – delimiter.
<CTRL> <SHIFT> B	Search by Bib ID
<CTRL> H	Search by MFHD ID
<CTRL> I	Search by Item ID
<CTRL> <SPACE>	Search by Item Barcode	Closes current window, opens new search
	Search by ISBN	Works best from an empty screen – don't use when another record is open. Imperfect.

Command	Result	Notes
##cc	Circulates only to current NPU students, faculty, and staff.	For Curriculum Center Materials, 852 $z notes
##500	Includes bibliographical references and index.	For 500 (504?) notes.
##ml	‡3 Policy on materials use ‡u http://www.northpark.edu/Brandel-Library/Archives/Covenant-Archives-and-Historical-Library/CCML-Scores	For the 856 field in the MFHD of CCML music titles.
##cym	‡x If the library decides to discard, item must be returned to Center for Youth Ministry Studies (10/2011).	For Dekker gift collection, 852 $x notes.
<CTRL><SHIFT>9	(OCoLC)ocn	Inserts correct 035 prefix

Command	Result	Notes
<CTRL> <SHIFT>A	Reformats the holding record; set for the ATLA microfiche project	Must have curser in 852 when executing – see macro itself for more details.
<CTRL><SHIFT>D	Prompts user for information regarding damaged items and inserts consistent note.	For damaged items. Open the Item Note field (not free text field) of the item record before beginning macro.