Using the Science Order Form

The science order form was developed to simplify and standardize the process by which faculty and staff order science supplies. It provides office staff and users with a clear view of each order's status.


Step-by-step guide

Click on the role to jump to the relevant section


For requestors:

  1. Open the form at
  2. Provide a summary of the order, your department, the vendor, an indication of whether it contains chemicals, and (optionally) the email of someone who should be kept in the loop.
  3. Use the table to add the items in your order
  4. Click submit.
  5. You will receive a confirmation email. 
  6. The order will go out for approval and you will be alerted when it is approved or denied. 
  7. You will receive emails when it has been placed, shipped, and received. The email will include the location of the package. Shipping information varies by vendor and may not be included. 

  8. Once you have received your order, return to the form and mark it as received to end the process. This step is critical!


For approvers:

  1. You will receive an email requesting your approval for the order.
  2. Follow the link and approve or deny the request. Select the appropriate account and leave comments as needed. 
  3. Click Submit.

For office managers:

  1. After the form has been submitted and approved, you will receive an email asking you to place the order

  2. Click Submit.
  3. Once you have marked the order as placed, you will receive a confirmation email with next steps. If you receive shipping information, input it now and mark the order as shipped. This is an optional step and the workflow will continue happily without shipping information. 

  4. Click Submit
  5. After you have marked the order as shipped, you will receive another email confirming that you have done so. When the package is received, go back to the form and complete the next section.

  6. Click Submit

  7. Marking the order as received will send the final email to the requester alerting them to the package's location and asking them to close our the order. 


For the Chemical Hygiene Officer: 

  1. You will receive an email notifying you that there a package with chemicals has arrived. 
  2. Please inspect the package and document that you have done so. 
  3. Click Submit.



For the Provost: 

  1. You will receive an email requesting approval for any order over $1000. 
  2. Follow the link in the email and make a decision. Comments are optional. 
  3. Click Submit to save the form.