How do I create an Advanced Location or Event Search?

Owned by Peter VerHage
Jan 21, 2014
2 min read

Advanced Searches for Locations and Events can created and then saved for future use either as a quick search from the main 25live page or in reports that can be downloaded and printed for interested parties.

Step-by-step guide

To Create a new Location or Event Search:

  1. Click on the Locations or Events Tab in 25live
  2. Click on the Advanced Event (or Location) Search sub-tab, then click New Search
  3. Click on the Add Criteria button to get a list of the different type of criteria you can use to limit you search.
    1. This can include already Starred Locations or Events, Organizations, Contacts, or even another Event or Location Search
    2. Choose all of the criteria that you would like to use one at a time
  4. Once you have completed your criteria, you can run the search by pressing the search button and you can save the search as well.

 

Example 1:

If you wanted to create an Event Search for all events that are Confirmed and sponsored by the Biology Department, you would add the following criteria:

  1. First, Click on Event States and then click on the pencil icon and check the box for Confirmed and press Done
  2. Then, click the Add Criteria button again and choose Organizations -> Specific Organizations and then click the pencil icon, search for biology and then double click on the option and press Done.
  3. Your Search Query should look like this:
  4. You can press the Search button to run the search.  If the search returns the correct events, you can then save the search and give it a name that you desire.  The search will now be saved under "My Saved Event Searches"

 

Example 2:

If you wanted to create a Location Search for all spaces in the Old Main building, you would add the following criteria:

  1. First, Click on Locations -> Specific Locations and then search for OLDMN (The Smart coded prefix for Old Main).  Double-Click on each of the spaces listed and press Done.
  2. You can press the Search button to run the search.  If the search returns the correct events, you can then save the search and give it a name that you desire.  The search will now be saved under "My Saved Location Searches"

 

You may create as many location and event searches as you need.  Any search that you create is only available to you and cannot be accessed by anyone else. If you would like to have a public search created, please open a helpdesk ticket.